FAQ

Golova is a modern cloud—based system for equipment rental management and rental automation. It helps to keep records of the warehouse, monitor the movement of equipment, form projects and commercial proposals, work with clients and contractors, and analyze finances. Golova was created specifically for companies in the technical production and event industry, so it takes into account their actual tasks and processes.

Golova.ai is ideal for rental companies, event agencies, production houses, concert and sports organizations, as well as photo and video studios. It’s used both by companies with their own inventory and by those working mainly with sub-rentals and contractors.

No. Installation is not required. Golova.ai runs entirely in the cloud via a web browser. All you need is internet access, and you can use the system from any device — computer, tablet, or smartphone.

Yes. Golova.ai has iOS and Android apps. Staff can work directly in the warehouse: scan equipment with a phone camera or barcode scanner, mark check-outs and returns, and use the dashboard to manage tasks, projects, and schedules.

Yes.

Every new user gets a two-week free trial with full access to all features. In addition, Golova.ai offers a free plan for one user, which can be used indefinitely — perfect for freelancers or for testing the system at your own pace.

All pricing plans include the full functionality of Golova.ai. The only limits are the number of users and projects per month.

• The free plan includes 1 user and a limited number of projects.
• Paid plans scale with your team size and project volume.

This makes it easy to start small and grow without losing access to any features.

Full details: https://golova.one/en/price

Yes.

You can upgrade or downgrade your plan at any time. The admin simply contacts support through the ticket system or by email at hello@golova.ai . Unused funds are automatically credited when switching to the new plan.

There are no limits on the number of equipment items you can track — from small warehouses to massive inventories. Limits apply only to the number of projects per month and users in the system, depending on the chosen plan.

Yes.

Each item can be assigned a unique serial number, printed as a label, or linked to an RFID tag. The system stores the full usage history — from check-outs and returns to repairs and staff comments.

Yes.

Golova.ai tracks rental periods: all projects are shown in the calendar, and the system highlights items that haven’t been returned. This reduces the risk of loss and simplifies client management.

Yes.

Golova.ai is suitable not only for technical equipment but also for furniture, props, and decor. The system helps calculate project weight and volume, generate pick-up/return lists, and track the condition of items.

Yes.

Golova.ai can be used to manage sports equipment. For away games or training, you can create a project with gear lists, transport, and tasks — ensuring nothing is forgotten and returns are controlled.

Yes.

You can add vehicles, vans, and special equipment to the catalog, set daily rental rates, and manage pricing with coefficients and discounts.

Yes, in a simplified form. Golova.ai allows you to track transport hours, delivery costs, and equipment transfers between warehouses or venues. An extended logistics module is planned for future releases.

All equipment is tagged with barcodes or RFID labels. Each item is scanned during check-out and return, so you always know what hasn’t come back and can immediately address shortages.

Yes.

Golova.ai is widely used in managing major festivals, concerts, and large-scale events. The system can handle thousands of equipment items, logistics, task distribution across teams, and detailed reporting.

Yes.

Using the API, you can integrate Golova.ai with your site. A ready-made module is also in development that will let you display your equipment catalog online. Clients will be able to create orders themselves, and once confirmed, the system will automatically generate a project in Golova.ai.

Not yet.

But a built-in payment module is planned, using tokens and smart contracts. This will make settlements with clients and partners easier directly inside Golova.ai.

There is a dedicated Staff section that shows team members’ workload and project involvement. Each employee has their own dashboard with tasks and schedule, while managers see the full overview of the team’s capacity.

Yes.

Golova.ai allows you to create project-specific tasks (e.g., equipment prep, setup, transport) and general tasks via the calendar. All tasks appear in each staff member’s dashboard.

Yes.

Each item can have photos, technical passports, manuals, training materials, and links to manufacturer websites, reviews, or tutorials.

You can record planned expenses and track actual payments. Based on this, the system generates reports on income, expenses, and profit. Golova.ai helps control finances both at the project level and across the entire company.

Yes, integration is possible, but it depends on your bank and is set up individually for an additional fee.

Yes.

Golova.ai allows you to generate invoices, contracts, and quotes right inside the interface — saving time and simplifying paperwork.

Yes.

The system works for both short-term and long-term rentals (weeks or months). You can track equipment and payments in flexible formats.

Yes.

Golova.ai offers a partner program for resellers and integrators. It allows you to earn bonuses for bringing in new clients, promote the service together with us, and profit from your recommendations. Details: see the Partner Program page.