One console. Two events. What could possibly go wrong?

It’s Friday morning. Everything is ready for dispatch: a conference in the morning, a concert in the evening. And suddenly it turns out that the same console is listed in both equipment sheets. Same date, overlapping times — and only one console available. Physically, it can’t be in two places at once.

What happens next is all too familiar: urgent phone calls, frantic chat messages, attempts to “sort it out somehow.” But this isn’t just a matter of swapping in a different model. Sometimes, there’s no alternative at all — the required console simply isn’t available, or it’s already reserved for a third event. And even if there is a spare, it might not meet the technical requirements. Worse yet, it might not be acceptable under the rider. So now you’re scrambling to find a sub-rental, calling partners, checking who still has spare gear — all just hours before departure.

Why does this happen? Because equipment is being booked manually — in Excel, in notebooks, or from memory. And when several events happen at once, human error is inevitable.

Golova solves this problem at the estimate stage. When building a quote, the manager immediately sees actual stock availability for the project dates, factoring in all existing reservations. If unavailable equipment is added to the quote, it’s automatically flagged in red and moved to a dedicated Deficit block. This is a clear signal to the team: the item must be replaced or sub-rented. Until that’s resolved, the system won’t allow it to be processed or shipped.

On top of that, Golova offers reports and filters that show what gear is booked, for which projects, and on which dates — at any moment. And in each item’s card, you can track the full movement history: where it is now, where it came from, and who sent it.

The result? No double booking.
No surprises. No crossed wires between projects.
Every item is under control — and the team can focus on delivering, knowing they have exactly what’s needed for every task.